BY-LAWS

Booster Club By-Laws (download)
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THE SINGING ANGELS
BOOSTER CLUB BY-LAWS
(September, 2009)

I. MISSION STATEMENT

To make possible enrichment and extra-curricular activities for each member of the Singing Angels Choruses through the voluntary participation of parents and other interested adults and to provide support to Singing Angels families through fundraising opportunities to assist with the expenses of membership in the Singing Angels.

II. MEMBERSHIP

  1. Membership in The Singing Angels Booster Club (“SABC”) shall be open to any Angels Performing, Reserve, and/or Littlest Angels Chorus parent or other interested adult.

  2. There shall be a $5.00 per person membership fee.

    1. Paid membership shall entitle a member to vote in yearly SABC elections as further explained in Section IV(A).

    2. A portion of the total membership fees collected in a membership year may be put toward a scholarship or award sponsored by the SABC.

  3. The term of membership in the SABC shall be one Singing Angels performance year (i.e., September through August), renewable at the beginning of each subsequent membership year.

  4. New members shall be accepted into the SABC at any time during the membership year for the balance of that year, provided the full membership fee is paid.

III. GOVERNANCE

  1. The SABC shall be governed by an Executive Council which shall be comprised of elected officers, committee chairpersons, and a Reserve/Littlest Angels Choruses liaison. All members of the SABC Executive Council must be members in good standing (i.e., membership fee has been paid in full; member must have attended at least one SABC general meeting.)

  2. The SABC Executive Council shall consist of no less than five members and no more than twelve.

  3. All business of the SABC may be conducted by the SABC Executive Council with the exception of the annual election of officers. SABC business which may be conducted by the SABC Executive Council shall include, but not be limited to:

    1. Approving amendments to the SABC By-Laws;

    2. Approving proposals made by SABC committees/sub-committees to further the activities of said committees/sub-committees.

    3. Approving SABC committee/sub-committee budgets and expenditures.

  4. A quorum of no less than two-thirds of the members of the SABC Executive Council is required to conduct business of the SABC.

IV. OFFICERS

  1. SABC officers consisting of a President, Vice President, Secretary, and Treasurer shall be chosen through an election process.

    1. Annual elections shall be held during the May general meeting. Nominations for officer positions (self or otherwise) must be in writing and will be accepted by the SABC Secretary beginning with the April general meeting via letter, note, or e-mail to the SABC website until one week prior to the general meeting.

    2. Election shall be by a simple majority of the members in good standing present and voting at the election meeting.

    3. SABC members in good standing will be entitled to one ballot. Members are considered “in good standing” provided that membership fee has been paid in full.

    4. Persons running for officer positions must be members in good standing as outlined in Section III(A).

  2. If any officer’s position becomes vacant for any reason during the course of an SABC year, the SABC Executive Council shall solicit for and appoint a member in good standing to fill the vacancy for the remainder of that SABC year.

  3. Duties of officers shall be as outlined in Addendum 2 of these By-Laws.

V. COMMITTEES/SUB-COMMITTEES

  1. Within the SABC, there shall be a Fundraising Committee, an “Angel Shop” Committee; a Social Events Committee; and a Publicity Committee.

  2. Each SABC committee shall be led by a chairperson, appointed by the SABC President, with duties as outlined in Addendum 3.

  3. Each SABC committee may be further organized into sub-committees, which shall be led by a chairperson appointed by the committee chairperson.

  4. If any committee chairperson’s position becomes vacant for any reason during the course of an SABC year, the President shall solicit for and appoint a member in good standing to fill the vacancy for the remainder of that SABC year.

  5. When planning committee events, the committee chairperson shall submit an Approval Request for Booster Club Events/Activities (attached as Addendum 4), to the SABC President for submission to the Singing Angels organization for final approval.

VI. MEETINGS

  1. SABC Executive Council meetings shall be held from 12:45 p.m. until 2:00 p.m. on the first Saturday during the months of October, November, February, April, and May.

  2. SABC general meetings shall be held from 12:45 p.m. until 2:00 p.m. on the second Saturday during the months of October, November, February, April, and May.

  3. The SABC Executive Council and newly elected officers will meet on the second Saturday during the months of June and August.

  4. The time and place of all meetings shall be determined, and this information will be made available to all SABC and SABC Executive Council members in a timely fashion.

  5. All meetings shall proceed according to a pre-planned agenda with time limitations for speakers.

    1. Suggestions for each month’s agenda may be made by any SABC or SABC Executive Council member.

    2. Suggested topics must be submitted to the President at least one week prior to the day of the meeting.

  6. From time to time, meetings may have to be rescheduled due to conflicts in scheduling. If this occurs, SABC and SABC Executive Council members will be notified of any changes.

VII. FINANCIAL ACCOUNTING

  1. An Event Coordinator (who will be a member of the Executive Council) shall be designated for every SABC-sponsored event or fundraiser.

  2. A receipt shall be given to all persons turning in money for any SABC-sponsored event or fundraiser.

  3. The Event Coordinator and one designated person shall count all money and reconcile the amount collected vs. merchandise sold or receipts issued immediately following all SABC-sponsored events or fundraisers.

  4. A Reconciliation Form shall be prepared immediately following all SABC-sponsored events or fundraisers. Two signatures shall be required on the form. One signature (“Money Recd. By”) shall be the Executive Council member in charge of taking the money for deposit into the SABC checking account. Both persons preparing and verifying funds shall make a copy of the Reconciliation Form for their records.

  5. All money shall be deposited by said Executive Council member within 72 hours of the event or fundraiser. The original Reconciliation Form and bank deposit slip shall be given to the SABC Treasurer as soon as possible.

  6. A copy of the monthly Singing Angels Booster Club Statement shall be provided to the Singing Angels Office (c/o Robin Johnson) by the 15th of each month. The recap statement shall be a transaction log of all SABC monetary activity for the previous month.

  7. The SABC President shall be provided a copy of all SABC monthly recap statements as well as a copy of all Reconciliation Forms.

VIII. BY-LAWS AMENDMENTS

  1. Proposals for amendments to the SABC By-Laws may be made at any SABC general or SABC Executive Council meeting.

  2. Amendment proposals will be voted upon by the SABC Executive Council as explained in Section III(C)(1) and (D).

  3. Approved amendments will be effective immediately, unless specified for a future date, and will be outlined in Addendum 1 of these By-Laws.


ADDENDUM 2 -- DUTIES OF OFFICERS

President

Vice President

Treasurer

Secretary


ADDENDUM 3 -- DUTIES OF COMMITTEE CHAIRPERSONS

Fundraising Committee Chairperson

“Angel Shop” Committee Chairperson

Social Events Committee Chairperson

Publicity Committee Chairperson

Reserve/Littlest Angels Choruses Liaison